For a company, it is essential to choose the right platform to manage collaboration between colleagues, internal communication and the creation of content such as documents and intranet pages. In the vast landscape of available products, SharePoint Online stands out for its advanced functionality and native integration with the Microsoft 365 ecosystem. It therefore allows you to manage documents and business communications in a collaborative, secure and scalable environment, taking advantage of the features of Outlook, Teams, OneDrive, Viva and Power Platform. But what can I do to bring the intranet into the Microsoft 365 digital workplace? A customer asked us for it, and here's how it went.
Operating in the railway sector, our customer needed to transfer the contents of the company intranet based on Confluence to a more modern collaboration platform to:
SharePoint Online was then chosen as a replacement product, offering:
SharePoint is also a Content Management system designed to manage large volumes of data, together with the simultaneous collaboration of users on documents. It therefore stands out for the scalability of its sites, such as the intranet, and of the archives they host, adapting to the customer's needs.
Finally, it integrates natively with the remaining Microsoft 365 products to offer numerous advantages for business productivity.
For example, the integration with Microsoft Teams simplifies access to internal communications, while the integration with OneDrive optimizes the management of documents and permissions.
The integration with the Microsoft Power Platform, which includes Power Automate and Power Apps, allows instead to:
To manage the migration process from Confluence to SharePoint and obtain the advantages listed so far, the customer did not want to invest in the development of a custom solution to connect the data of the two platforms.
The migration had to take place within the agreed time frame, limiting intervention costs.
To meet the customer's request, we decided to use a third-party application that can facilitate the migration of all intranet pages from Confluence to SharePoint Online.
The chosen application allowed us to manage the migration, avoiding the additional costs for the development of a custom solution. But not only that.
In the absence of a custom solution, many would have decided to intervene manually. This would have taken months to complete the operation, along with a larger margin of error.
Business data would have been exposed to a greater risk in terms of security and integrity.
The search and selection of the correct application to connect the Confluence and SharePoint platforms was therefore a necessary step, which we decided to integrate into the project to guarantee the customer an efficient and secure migration process.
To choose the right application, we took into account the following factors:
The intranet migration from Confluence to SharePoint Online was completed within the agreed time frame, without any risk to the security and integrity of business data.
Together with the customer, we traced the interactions with the new SharePoint intranet, to understand if it was really the right solution to improve the employee experience. The answer? Let's see some facts together:
Since the launch of production, the company has not yet received any negative feedback from users.
The Modern Work team effectively and swiftly addresses IT needs, primarily focusing on software development. The technical staff is well-trained in implementing software projects using Microsoft technology stacks and is skilled in managing both agile and long-term projects.
